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How to Deposit your Doctoral Thesis

General

All dissertations and postdoctoral theses produced at the TU Dortmund must be submitted to the Department for Information Literacy and Publication Support in the Central Library, room 124, first floor. To comply with the legal deposit and publication regulations, you have to hand in deposit copies of your doctoral thesis after the oral examination. If the department is not manned, you may also hand in your thesis at the Service Centre during business hours. Your documents will then be forwarded for processing. You can of course make an appointment with the competent department for the deposit of your thesis. Please contact 0231 755 -4054, -5078. If you want to send your thesis by mail please contact us in advance.

Publication regulations and legal deposit regulations are set down in the Doctoral Degree Regulations (Promotionsordnungen) of the faculties. The number of deposit copies stipulated in the Promotionsordnungen varies depending on the publication form. The doctoral degree regulations are available at the Dean's Office (Dekanat) of your faculty or online on our Eldorado document repository.

After you have submitted your deposit copies, we will send a receipt to the Dean's Office (Dekanat) / Doctoral Examination Board (Promotionsausschuss). On receipt of our confirmation, the faculty will issue your doctoral diploma.

Printed Theses

One copy of your thesis will be shelved under 'Rara DissDo' at the Central Library. We also send two deposit copies to the German National Library (Deutsche Nationalbibliothek) in Leipzig unless the publisher has already submitted the dissertation or this is unnecessary in case of an electronic publication. (in accordance with the Statutes of the German National Library and its Legal Deposit Directive). Other copies will be used for book exchanges with other university libraries.
If your thesis is published with a publishing company, you have to provide written confirmation by your publisher confirming the required minimum edition size of usually 150 copies. Please also inform us about the date of your oral exam, as we need it in order to issue a written confirmation that you have handed in your doctoral thesis.

Electronic Theses

All Doctoral Degree Regulations (Promotionsordnungen) of TU Dortmund allow for an electronic publication of doctoral theses.

What we need for the electronic publication of your thesis:

  • The required number of print copies specified in the Doctoral Degree Regulations (Promotionsordnung), usually three copies, no comb binding, please!
  • The electronic version of your thesis in PDF/A format, which needs to be identical to the printed version to ensure citability. You can send the electronic version as an attachment to an email to the Department for Information Literacy and Publication Support or via the File Exchange service. Alternatively, you can submit it in the form of a CD-ROM. No USB sticks please!
  • A short abstract (electronic version in Word or text editor format, approximately half a page (A4)).
  • The submission form, filled in and signed.
  • Please refrain from using an electronic password in your pdf document and do not include a CV in your thesis.

What happens after you have deposited your thesis:

  • After you have handed in all of the above, we will send a receipt to the Dean's Office (Dekanat) / Doctoral Examination Board (Promotionsausschuss). On receipt of our confirmation, the faculty will issue your doctoral diploma. Your thesis will be uploaded to Eldorado and will receive a persistent URL (handle) as well as a DOI (Document Object Identifier), which will be created shortly afterwards. We will send you an email once the DOI has been created so that you can use it to cite your thesis.
  • Your thesis will be listed in our library catalogue and we will register it with the German National Library. Electronic theses are listed in the German National Bibliography Series H. Your thesis is thus retrievable online and accessible in full text through the German National Library online catalogue.

Theses by published works ("kumulative Dissertation")

Some TU Dortmund University Faculties accept theses by published works (so-called "kumulative Dissertationen"). Theses by published works usually consist of several articles on related topics, which have been published in academic journals, and introductory and concluding texts connecting the individual papers. The articles may have been published already or may have been submitted to a publisher. This entails specific questions of copyright, which usually are answered in the publishing contract or on the publisher's website. We will be happy to advise you on this kind of publication and its requirements.

If you have any questions about publishing your thesis, please consult our Department for Information Literacy and Publication Support, the staff will be happy to help you.

19.02.20